This overview will guide you through the different parts of BLAZE's Purchase Order system. There are 5 main parts to our PO system: Creating a PO, Receiving a PO, PO Billing, Completing a PO, and Archiving PO / Bills. To see a step by step guide with illustrations, click on the blue links below.
Creating a PO
BLAZE's PO system allows you to make Purchase Orders to send to your Vendors. This can be done by Creating a PO. The created PO can be emailed directly to your vendor.
Receiving a PO
Once your PO has been shipped and received from the Vendor, you can move on to Receiving a PO:
- The inventory received is then transferred to your inventory.
- The inventory that gets collected from a PO by default goes to the Safe Inventory. However, this can be modified in Global Settings > Current Shop Settings > Purchase Order.
- Your Inventories will be listed in a dropdown menu.
- Click the blue Save button.
To keep track of payments made on the purchase order, use our PO Billing. Payments can be made in full or in installments with a variety of payment types (ACH Transfer, Credit, Cash, Check, Debit, or Other).
Completing a PO
Once a PO Bill has been fully paid, it will appear in the Completed POs tab. Purchase Orders that have been moved to the Completed section cannot be modified.
Archive a PO / Bill
After a bill has been paid in full, it is advised to Archive the Bill. This is a useful way to "hide" older Purchase Orders.