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Retail | Accepting Transfers in Metrc and Receiving Inventory

Before you can intake your product into BLAZE, you will need to accept the transfer manifest in your Metrc account. State compliance dictates that you need to accept incoming transfers within 7 days. This guide explains the process for accepting the incoming manifest in Metrc, preparing to go live in Metrc, assigning the products to a BLAZE batch, and reconciling any inventory that may have been sold prior to accepting the transfer.

 

Prerequisites

  • App: BLAZE Web Dashboard

  • Requirement: Metrc Account Access

Receiving Inventory in Metrc

Assigning Transfers to a BLAZE Batch

Reconciling Previously Sold Products

  • Receiving Inventory in Metrc
    To begin the intake process, you must first accept the transfer manifest directly within your Metrc account.

  1. Log into Metrc using your email and password.

  2. Select Transfers from the black ribbon at the top of the page.

  3. Click the Incoming tab to display all incoming transfers.

  4. Click on the transfer you want to intake to select it, and then click Receive.

  5. Review the incoming transfer manifest for accuracy. Confirm that the package tag, Metrc item, quantity received, unit of measure, and the Metrc category are correct.

  6. If you do not want to accept one of the packages, click the Reject checkbox for that specific package.

  7. Once all SKUs are verified, click the Receive Transfer button at the bottom of the window. This package will now move to the available packages section within Metrc and will be available within BLAZE to be checked in.

NOTE: Non-cannabis products (like lighters, hoodies, accessories, etc.) do not need to be listed on the transfer nor the manifest.

NOTE: If you are utilizing Metrc training videos, please keep in mind they may not be specific to California and may include features only available in other states. The general flow will be the same, but expect to see different transfer types or workflows not necessarily compliant in CA.

  • Assigning Transfers to a BLAZE Batch
    Once the transfer is successfully accepted in Metrc, the items need to be assigned to a BLAZE Batch. You can complete this using one of the following three methods:

    • Method 1: Through Compliance Transfers (Recommended)

      Use this method to automatically map incoming manifests to purchase orders.

  1. In BLAZE, navigate to Compliance > Compliance Transfers.
  2. Locate your accepted manifest under the Incoming tab and click Create PO.
  3. Map the Metrc packages to your BLAZE products using the dropdowns, then click Receive Purchase Order. (For a full walkthrough, see our guide on How do I Receive a Compliance Transfer in BLAZE).

    • Method 2: During the Receive Shipment phase of a PO
      Use this method if you have already generated a manual Purchase Order and are ready to intake the items.

  1. Navigate to Inventory > Purchase Orders and open the active PO.
  2. Advance the PO to the Receive Shipment stage.
  3. Click the Add Batch button next to the approved product line.
  4. Enter or scan the exact Metrc tracking tag into the Metrc Label field and click Save.

    • Method 3: Manually Assigning via Product Batch Page

      Use this method for quick, ad-hoc inventory additions.

  1. Navigate to Inventory > All and click into the specific product profile.
  2. Click the Batches tab.
  3. Click the Add Batch button.
  4. Fill in the batch details, ensuring you accurately copy/paste or scan the tag into the Metrc Label field, then click Save.

  • Reconciling Previously Sold Products

    If you have already sold products associated with a specific package prior to accepting the Incoming Transfer into Metrc, your BLAZE inventory will be lower than what Metrc thinks you just received. You will need to reconcile the difference manually in Metrc.

    1. First, check your BLAZE product profile to verify the current, accurate quantity of the batch (reflecting the units already sold).
    2. Log into Metrc and locate the newly accepted package.
    3. Select the package and click the Adjust button.
    4. Enter a negative adjustment amount so that the final quantity in Metrc matches the current total of the batch in BLAZE.
    5. When prompted to provide a reason code for the adjustment, it is recommended to select "Metrc transition period".
    6. Confirm and save the adjustment in Metrc.
    7. Repeat this process until all affected packages are caught up and accurate.
    8. As a final step, return to BLAZE, navigate to the specific batch profile, and click the Refresh Inventory button. This will force BLAZE to refresh and perfectly sync the adjusted quantity from Metrc.