BLAZEPAY Reconciliation Overview

This article will help BLAZEPAY merchants with their PayAuth reconciliation process

The PayAuth reporting platform has processor sales data that tracks information two ways: By Business Operating Hours and Processor Operating Hours. This distinction will be highlighted in the information below. 

Business Operating Hours

The Business Operating Hours refers to each dispensaries hours of operations. The following reports are in line with these set hours and can be used to reconcile against sales reports from the BLAZE POS.

ATM-S Report: Under the Transactions tab, you will find the ATM-S report. This processor sales report tracks sales that are completed in real-time by the payment terminals. It is a useful report to match up against BLAZE sales data for the month, week, or day. Filters at the top of the report are available to download information (click the arrow icon) from a desired date range and time (AM/PM). Within this report, you will find information such as:

• Processed date and time
• Terminal ID
• Amount
  • The rounded total minus the payment fee. This is the column that will match the BLAZE sales data which will be the amount that is deposited into the dispensaries associated bank account. The Amount column will also include tips.
• Sale Amount
  • The subtotal in BLAZE before the transaction was rounded and completed on the payment terminal.
• Payment Fee
• Cashback
  • EX: 
    • (BLAZE subtotal) $43.50 - once BLAZEPAY is selected in the POS, the payment request will be sent to the payment terminals.
    • (Terminal rounding) $45 will be the amount paid on the terminal + the payment fee ($3.50).
    • Because the payment rounded to the nearest $5, the customer will be owed $1.50 in Cash Back.
    • Total Paid - $48.50.

• Tips
• Total
  • The rounded total PLUS the payment fee. 
• Approval Codes
• Account Number (Account_Pan_Last4)
  • This column contains the last four digits of the card used. This is helpful if attempting to verify if a customer was charged twice for a transaction.

 Dashboard: The Dashboard report provides a summary of the sales processed from the selected day. The data includes the total sales, cashback, tips, transaction count, fees, and declined sales.

Group Day Report: The Group Day Report provides a total summary of sales processed for the selected dates, as well as an overview of sales processed per payment terminal. This report includes:

• Paid
  • The number of transactions processed on the payment terminals.
• Sales
  • The rounded sales totals + tip. Excluding payment fee.
• Cashback
  • EX: 
    • (BLAZE subtotal) $43.50 - once BLAZEPAY is selected in the POS, the payment request will be sent to the payment terminals.
    • (Terminal rounding) $45 will be the amount paid on the terminal + the payment fee ($3.50).
    • Because the payment rounded to the nearest $5, the customer will be owed $1.50 in Cash Back.
    • Total Paid - $48.50.

• Tips
• Total
  • The rounded sales totals + tips + payment fee.
• Fee
  • The payment fee configured for each dispensary.
    
    

Group Month Report: Similar to the Group Day Report, the Group Month Report provides a summary of all transactions processed month to date. You may download this data by selecting the arrow option.

• Paid
  • The number of transactions processed on the payment terminals.
• Sales
  • The rounded sales totals + tip. Excluding payment fee.
• Cashback
  • EX: 
    • (BLAZE subtotal) $43.50 - once BLAZEPAY is selected in the POS, the payment request will be sent to the payment terminals.
    • (Terminal rounding) $45 will be the amount paid on the terminal + the payment fee ($3.50).
    • Because the payment rounded to the nearest $5, the customer will be owed $1.50 in Cash Back.
    • Total Paid - $48.50.

• Tips
• Total
  • The rounded sales totals + tips + payment fee.
• Fee
  • The payment fee configured for each dispensary.

Processor Operating Hours

The processor operating hours refer to the processor's own hours of operation for the payment terminals. 2 PM Central (Noon PST / 3 PM EST) is when the processor sends the first batches of the day. To match deposits, use the processor reports.

Unsettled Funds Report: Batch times coincide with the Federal Reserve's daily money exchange deadlines. This report allows you to check each day’s total transactions, and of those totals, how many and how many funds were settled for deposit, and how many are rolling over to the next calendar day’s batch. Every calendar day’s deposit consists of the second half of one day, and the following day’s first half. 

• Deposited Count
  
  • The total amount of transactions that have been processed before the set batch time (2 PM Central / 12 PM PST / 3 PM EST). To see which exact sales were deposited for the selected date, please use the ATM-S report under the Transactions section and filter the date and time option to your local batch time (2 PM Central / 12 PM PST / 3 PM EST). 
  • Example: Since the deposits consist of the second half of one day and the following day's first half, you'll need to select two days and then filter the time. After, select APPLY. 
  • 
• Deposited Total
  • The total dollar amount of funds paid out to the shops associated bank account. This will include the rounded totals and tips and excludes the payment fee. 
• Unsettled Count
  • The transactions that are processed after the batch cut-off time. These transactions will roll over into the next day's deposit and will be part of the next day's Deposited Count.
• Unsettled Total
  • The total dollar amount of sales processed after the batch cut-off time. This total will roll over into the next day's deposit and will be part of the next day's Deposited Total.

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  Processor Day Report: This report provides sales processed on the payment terminal by following the Processor Operating Hours per day. The data includes:
  
  
• Count
  • The number of transactions processed for the day.
• Total
  • The total funds processed on the payment terminals. This includes the payment fee and tips.
• Amount
  • The total funds processed on the payment terminals and paid to the dispensary. This includes tips but excludes the payment fee.
• Fee
  • Payment fee set on the payment terminal.
• Declined Count
  • The number of transactions declined.
• Declined Amount
  • The estimated dollar amount of sales declined by the payment terminal.
    

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  Processor Month Report: This report provides sales processed on the payment terminal by following the Processor Operating Hours month to date. The data includes:
• Day
• Count
  • The number of transactions processed for the day.
• Total
  • The total funds processed on the payment terminals. This includes the payment fee and tips.
• Amount
  • The total funds processed on the payment terminals and paid to the dispensary. This includes tips, but excludes the payment fee.
• Fee
  • Payment fee set on the payment terminal.
• Declined Count
  • The amount of transactions declined.
• Declined Amount
  • The estimated dollar amount of sales declined by the payment terminal.