Retail | Purchase Order (PO) Overview

This overview will guide you through the different parts of BLAZE's Purchase Order system.

 There are 5 main parts to our PO systemCreating a POReceiving a PO, PO BillingCompleting a PO, and Archiving PO / Bills. To see a step by step guide with illustrations, click on the blue links below. 

Creating a PO

BLAZE's PO system allows you to make Purchase Orders to send to your Vendors. This can be done by Creating a PO. The created PO can be emailed directly to your vendor. 

Receiving a PO

Once your PO has been shipped and received from the Vendor, you can move on to Receiving a PO:

  • The inventory received is then transferred to your inventory.
  • The inventory that gets collected from a PO by default goes to the Safe Inventory. However, this can be modified in Global Settings > Current Shop Settings > Purchase Order.
  • Your Inventories will be listed in a dropdown menu.
  • Click the blue Save button. 

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PO Billing

To keep track of payments made on the purchase order, use our PO Billing. Payments can be made in full or in installments with a variety of payment types (ACH Transfer, Credit, Cash, Check, Debit, or Other). 

 

Completing a PO

Once a PO Bill has been fully paid, it will appear in the Completed POs tab. Purchase Orders that have been moved to the Completed section cannot be modified

 

Archive a PO / Bill

After a bill has been paid in full, it is advised to Archive the Bill. This is a useful way to "hide" older Purchase Orders. 

If you have further questions, please reach out to us at support@blaze.me !